Aimm Legal Information - Terms and Conditions:

All Aimm system hardware, software and services are provided under the following Terms and Conditions.  

 --- If these are not acceptable you must immediately cease using the system and advise us.   

--- By using your password to access this website, making use of any of the data produced by the Aimm system, paying any invoice for services provided by Aimm, or continuing to use the system in any way you indicate your acceptance of these Terms and Condition.   

 

  • 'Aimm' means a trading division of Aerodrome IT Systems Ltd.
  • 'Aerodrome' means an Aerodrome, Airport, Airfield, Heliport, Flying School, Club, Owners Syndicate or any other entity providing goods and services to aviators.
  • 'Pilot' means a Pilot, Aircraft Operator or any other entity that incurs Aviation related costs.
  • 'Movement' means an Aircraft Landing, Takeoff, Touch and Go, Approach and Go Around, Parking fee, Subscription, Rental or any other goods or services charged to a Pilot by an Aerodrome.

 

Aimm is appointed by its client aerodromes to collect data on airspace activity and aircraft movements on their behalf, by recording radio calls, images of aircraft movements, direct observation and other methods, to monitor airspace events and movements in order to provide information to the level required by each client. Aerodromes typically use this for maintenance and improvement management, and for reporting to Environmental, Operating Consent, Local Authority, Civil Aviation Authorities, Incident Investigation, Assisting with Search and Rescue events and Billing of movements. Camera / radio / computer equiment for this purpose is leased or owned by the aerodrome operator, under their control, and located on their premises.

 

Authorised Aerodrome personel or Aimm personel are able to enter aircraft registrations with time of movement, but cannot view the aircraft operator names or addresses unless they are directly involved with producing invoices to send to pilots. Aimm personel are bound by contractural obligations of secrecy.

 

Aimm makes no judgement as to the correctness or reasonableness of any movement fee specified by an aerodrome, and makes no warranty as to the fitness for use of any aerodrome.  Aimm makes no warranty as to fitness for purpose of the software or any hardware supplied by it. If any programming or operational errors, or hardware faults, are detected within 12 months of initial supply, and these are advised to Aimm with sufficient information to reproduce the fault, then Aimm will use its best efforts to promptly correct the fault, modify its operational procedures, and/or send the corrected software/hardware to the user at no charge.   Aimm will use good methods to protect against viruses and malware, but does not warrent that it will always be virus and malware free.   Planned outages for maintenance or in case of failure will be advised when possible, but this is not guaranteed.

 

Aimm has robust system monitoring, data collection and retention methods, however no liability arising from error, loss or corruption of data will be accepted by Aimm. It is a condition of use of Aimm that there will be no compensation to any party for any losses that might occur as a result of faults in any part of the Aimm system or its services, and that should compensation be awarded to any party in any forum, that this will be limited to no more than the total of fees paid by the affected party to Aimm for its services in the preceeding twelve months. 

 

Aimm uses a secure server with encrypted data transfer, and uses good I.T. Industry practices for security and confidentiality of data. Data is deleted immediately there is no longer a need for it to be retained. Aimm will not pass to any third party any email address or other information that enables an individual pilot, flight, movement, aircraft or aerodrome to be identified, and will not use the information it holds for any purposes other than for operations of its own system, for assisting Aerodromes to manage their reporting requirements and debtors, and on rare occasions to assist with Incident Investigation, Search and Rescue or other officially sanctioned purposes.

 

These Terms & Conditions are subject to change without notice. Any changes will be incorporated into these Terms & Conditions posted on this webpage, and available by request.

 

Harvey Lockie,  Aimm System Operator.

 

'---------------------------------------------------------------------------------------

 

Aimm's Standard Contract with its Clients...   Applies unless modifications have been agreed in writing by both Aimm and the Client.

 

Airport ICAO Identifier (e.g. YLED, NZAA) _____________________

 

AGREEMENT between AIMM division of Aerodrome IT Systems Ltd
[hereafter 'AIMM'],

And _________________________________________ operators of _____________________ Airport
[hereafter the 'AIRPORT']
Strike out any sections not applicable.


1. INSTALLATION: AIMM will supply and support the Aimm recording unit and software, by monthly subscription, to the
AIRPORT.

 

2. POSITION of EQUIPMENT: The AIRPORT will provide a location with clean power for the radio and computer, at or
very near to the AIRPORT and preferably with broadband internet access. IF broadband internet access cannot be
provided, Aimm can use a Pocket Wifi or similar device, would need advice from the AIRPORT on which
provider to use, and there would be a small additional charge. The AIRPORT will ensure that the equipment is housed per
the manufacturer's instructions, inspected per any applicable governmental and company requirements and any
abnormalities investigated.

 

3. RADIO ANTENNA: The AIPORT will ensure a suitable external radio antenna is available to the Aimm unit.  If required Aimm can supply an Air Band aerial and arrange installation, at the AIRPORT's cost.

 

4. DATA COLLECTION: AIMM will collect data on behalf of the AIRPORT. Equipment will record radio transmissions and
archive for later analysis if required.  The System will be monitored for normal performance checks of the software.
Consultation with the Civil Aviation Authorities indicate that the information about a pilot's intentions is relevant to all
parties in the AIRPORT area, including other pilots, the AIRPORT operators and any other parties who may be affected by
the aircraft movements and AIMM will be collecting the information on behalf of the AIRPORT.


5. DISPUTES: If either party has a grievance they will notify the other party of the issue and make all reasonable efforts
to resolve the issue.

 

6. TERMINATION OF SERVICE: If either wishes they may terminate the service on three month's notice, with no fault no liability and no compensation from or two either party.   A handover solution will be agreed.

 

7. LIABILITY: Any liability for damage or loss arising from faulty components, assemblies or software not manufactured
or created by AIMM is to be directed at the manufacturer/creator of those items. If any programming or operational
errors, or hardware faults, are detected within 12 months of initial supply, and these are advised to AIMM with
sufficient information to reproduce the fault, then AIMM will use its best efforts to promptly correct the fault, modify its
operational procedures, and/or send the corrected software/hardware to the user at no charge. It is a condition of use
of AIMM that this is the total extent of AIMM's warranty and liability, and that should compensation be awarded to any
party in any forum, that this will be limited to no more than the total of fees charged by AIMM as payment for its
services, for movements by the affected party during the preceding twelve months.

 

8. CHARGES FOR SERVICES: Per AIMM rate card. Rates are subject to adjustment as notified by AIMM with 3 months
notice.

 

8.a. CHARGES FOR AIMM HARDWARE NOT IN USE: If a situation arises, outside AIMM's control, where AIMM's hardware
is in the possession of the AIRPORT but is not in use then the base charge for an Aimm 'Lite' system
will be applied to cover the rental of the hardware.

 

9. PRIVACY STATEMENT: The radio call recordings and / or images are archived for a minimum of three years on the AIMM unit on-site at the Airport.  Recordings / images uploaded to AIMM's 'Cloud' server are deleted immediately after being played back or viewed, with only the billing and movement information retained. AIMM uses a secure server and encrypted data
transfers with the data exchange being initiated by the on-site unit. AIMM will not pass to any third party, email
addresses or other information that identifies an individual pilot, flight, aircraft or AIRPORT, and will not use the
information it holds for any purposes other than for operations of its own system, for assisting AIRPORTs to manage
their reporting / investigation / debtor requirements, and on rare occasions to assist Search and Rescue or other officially
sanctioned purposes.

 

10. PHONE, ONLINE & EMAIL SUPPORT will be provided by AIMM.   Minor support is included in the monthly subscription, more extensive support and training of  new Transcription Operators after the system has been in operation for three months, will be charged at industry rates.


11. MONITORING and DATA ENTRY:   Either AIMM or the Client's own staff  / contractors can transcribe the radio calls, or examine the images, and enter movements. 

 

12. REPORTING: A Management 'Dashboard Report', 'Movement Report' spreadsheet, and if required a 'Billing report' in the format specified by the AIRPORT, will be emailed each month, normally within a week of the end of the month.   'Compliance Reports' are sent at the appropriate intervals.


13. AIRPORT will notify aircraft operators and AIMM in advance of any proposed changes of the billing structure. If this
requires changes to the AIMM software a quotation for this work will be prepared for the AIRPORT to approve.

 

14. EXEMPT AIRCRAFT: The AIRPORT will keep up to date the list on the AIMM website specifying any local aircraft that
are exempt from fees, or have a special rate.

 

These Terms & Conditions are subject to change without notice. Any changes will be incorporated into the Terms &

Conditions posted to the website, or are available by request.

 

For ............................... Airport ................................ (Officer).
....../......../....... (date)

 

For Aimm div of Aerodrome IT Systems Ltd. ..................................
......../......../........